Organization
of Thesis Related Material
(For
M.Tech. and Ph.D. students in SPI Lab, EE Dept., IIT
Bombay, Updated: 03.July.2013)
1.
The
entire material related to a thesis/dissertation project should be organized in
one folder and backed up as several CD's (two for lab, one for supervisor, two
for self, and others as required).
2.
The
material should be organized in logically named folders and files. The
organization of the folder can be devised depending on the nature of the work.
The folder and file names should not have any spaces. Undeline
(_) may be used as a separating character for better readability.
3.
Suggestion
for names of main files (thesis, paper, presentation): Let the name start with
author's name and end with date as ddmmmyy. 'dd': 2 digit date, 'mmm': first three letters of the month, 'yy' : year. In case of multiple versions of the same file,
the date may be followed by a capital letter. Some examples:
"prem_pandey_mtp_presentation_12sep81X.ppt"
"prem_pandey_mtp_thesis_18sep81.pdf"
4.
Folder
name on CD: "name_degree_year_date". Example:
"prem_pandey_phd1987_07jul87"
5.
Suggested
folder structure is shown in the below table.
|
Level-1 |
Level-2 |
Description |
|
thesis |
thesis.pdf |
Final
thesis pdf |
|
thesis.doc
|
Single
file or a folder with chapter files in the original word processor format
(word, latex, ..) |
|
|
figures |
Folder
with figure files (visio, ..)
|
|
|
tables
|
Folder
with table files, if prepared as separately |
|
|
presentation |
Folder
with presentation files in ppt, html, .. and in pdf |
|
|
abstract.doc,
abstract.pdf |
Abstract
page from the thesis as a file. |
|
|
literature |
cited_literature |
Folder
with all cited literature to the extent possible. The file name preferably
should be in the form "author_year_kewords".
In case of large number of references, the files can be in several
sub-folders inside this subfolder. |
|
references.pdf,
references,.doc, references.htm (at
least one) |
Complete
list of cited references ("References" in the thesis") and
preferably linked to downloaded material stored as files. |
|
|
noncited_literature |
Folder
with material downloaded, may be useful later but not cited. Several
subfolders inside this folder are needed if the number of files is large. |
|
|
codes |
code_list |
Code
folder & file name: one line description |
|
subfolder1, .. |
All
codes relevant to your project, arranged logically in subfolders |
|
|
circuit_pcb |
|
Circuit
diagrams, PCB design, etc., |
|
results |
|
Results
of your project |
|
data |
|
All
data related to the research: audio & video recordings, images, raw
tables and plots, CRO screen dumps, software screen shots,
... |
|
publications |
|
journal
& conference papers, patent applications, drafts of papers & patents,
reviewers' comments, conference presentations & posters |
|
misc |
|
Material
which will be helpful in the future, but not part of specific folders above |